Open the PowerPoint file you want to present. Here is the section of my video that shows Option 4: Run the Slide Show in a window and share that window, Option 5: Use Presenter View to show the audience your slides while you see Presenter View. For a Mac I explain the detailed steps in this article. Since this option is only sharing one window, it uses less bandwidth than sharing a full screen which may help users on lower speed connections have a better experience with less lags or distortion. Select your monitor then click Share. In the meeting controls, click the Share Screen button. Dave is one of less than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel and PowerPoint communities. Because you are only sharing a window, the audience won’t see … This article and video show you how to put the webcam between the two screens and use this setup to have your notes, Zoom videos, and chat on one screen while you slides are shared in the meeting from the other screen. Now your slide is large in the editing window and PowerPoint has a cleaner look than the normal editing view. Here is the section of my video that shows Option 2: Share the Slide Show window, Option 3: Share the editing window with a clean look. In the meetings, control select “Share”. In presenter view, a bright rectangle appears on the slide, and the mouse pointer changes to a hand. Deliver your presentation. Let me know here so I can create articles and videos to solve the biggest issues. Open PowerPoint. Now, if you are working with PowerPoint on a single monitor and you want to display Presenter view, in Slide Show view, on the control bar at the bottom left, select , and then Show Presenter View. Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. Using single-monitor PowerPoint presenter view with Zoom. If your presentation includes narration, sound, or video: Check the Share computer sound box. Now whenever you enter Slide Show mode, the slides are run just in this PowerPoint window, not the full screen. In the normal editing view, minimize the slide thumbnails by dragging the vertical divider all the way to the left until it just shows the text indicating that thumbnails are available. The audience sees everything that is on your screen, so if PowerPoint is not full screen, they will see any wallpaper you have and any other open applications with potentially confidential information displayed. First you’ll need to set PowerPoint to stop giving you duplicate images. 5. Set up PowerPoint to use Presenter view with two monitors. Go to the File tab, select Options and click Customize Ribbon. Then you can use the Presenter View mode to show you the slides and your notes while the audience only sees the slides. 67 votes. The idea is to arrange our video and slides on our desktop and share the entire screen, so we control the size of both the video and the slides. In a meeting room this is usually the default approach when you connect to a projector or screen. Many presenters are not aware that PowerPoint has the option to run a slide show within the window it is in without taking up the entire screen. Your email address (thinking…) Password. You can do this by clicking Slide Show and then un-checking Use Presenter View. When I share a Powerpoint presentation over skype I would like to have the presenter view on my screen. How do you zoom in on something in PowerPoint without PowerPoint first centering in on your slide? If you have an iPad or iPhone you can use an app called Duet Display. Here’s how you share a PowerPoint presentation on Zoom using a single monitor setup with the slide show in full screen: Firstly, open the Powerpoint presentation file which you are planning to present. Vote . When you move through the slides, you are not using Slide Show mode so there are none of the animation or transition features available. This is a slightly different look for the audience if they are used to the full screen version of Slide Show mode. Click the red strip at the top to stop broadcasting. http://screenr.com/hEl If you are a professor, lecturer, faculty, subject matter expert, trainer, or speaker who rapidly moved your teaching online, now is the time to learn how to improve the classes you deliver in the future. Disclaimer: Some of the links in my newsletter or on my website may be affiliate links where I am paid a small commission for recommending a product or service that I personally use and trust. If you hover over this strip you will find more options (including the ability to annotate your slides and use a whiteboard). This can be an alternative if you have one screen since you can share the browser window that has the slides in Zoom or Teams so the meeting attendees see just the slides while you can see the slides and your notes. The article is here and the video is below. You can present in a Microsoft Teams or Zoom meeting with your video beside your PowerPoint slides so your facial expressions can be easily seen along with the slides. Steps. Now that meetings have moved to Zoom and will be using this technology in the future, how can you use PowerPoint Presenter View in a Zoom meeting? For Windows 10 I explain the detailed steps in this article and show you how this is done in this video. Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. You can also learn expert tips for using Presenter View such as a quick way to jump to any slide without the audience seeing it and how you can zoom in on a slide while presenting in this article and video (if you are presenting with just one screen, this article and video will show you how to use some of these advanced Presenter View features). I have an article with full details, including screen captures, on PowerPoint Presenter View with 1 screen in Windows. I have an article with full details, including screen captures, on PowerPoint Presenter View with 2 screens on a Mac. In this article for using Presenter View with 3 screens on a Mac I use an Apple TV device connected to a TV to create a third screen. Because this is Slide Show mode, all animations and transitions work as expected. This will display the slides on the entire screen. The one which shows up when a second monitor is plugged in, containing notes, next slide preview and so on. Share the Slide Show screen in Teams or Zoom. A small green Zoom strip will be visible at the top of the screen to remind you that you are broadcasting. ©2005-2020 Dave Paradi - PrivacyPolicy: We will never sell or distribute your e-mail or information to anyone. In the video below I use another way to connect a third screen. In Presenter view, icons and buttons are large enough to navigate easily, even when you are using an unfamiliar keyboard or mouse. This is the default method that most people choose because it is the closest to what we would do if we were in a meeting room with the participants sitting around the table. Option 1: Share your entire screen/desktop. Dave Paradi has over twenty years of experience delivering customized training workshops to help business professionals improve their presentations. Even though the slides take up the whole screen, you can still access the Zoom controls by moving your mouse to the top of the screen and selecting the controls you want. I will not recommend any product or service that I do not stand behind, and any compensation that I may receive is minimal and will not influence my recommendations. Microsoft, PowerPoint, Windows and other terms are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. I have an article with full details, including screen captures, on PowerPoint Presenter View with 1 screen on a Mac. In the Zoom sharing options, choose the window for this PowerPoint presentation. How do I show a PowerPoint presentation during a Zoom meeting? PowerPoint is all about helping you give great presentations; and the Presenter view is all about helping you use PowerPoint. Vote Vote Vote. The green border indicates the monitor you are currently sharing. Below you will find the answer, whether you have one or two screens and whether you use Windows or a Mac. Windows Display Settings should open. Presenting Financial Information Visually in PowerPoint, Latest Annoying PowerPoint Survey Results, The State of Financial Presentations Survey Results, Proportional Object Collection Calculator, Solving Presentation/ PowerPoint Problems, Customized Excel Chart Training Workshops, here are nine options for a second display, PowerPoint Presenter View with 2 screens in Windows, PowerPoint Presenter View with 1 screen in Windows, how to smoothly transition from the gallery view into your presentation, PowerPoint Presenter View with 2 screens on a Mac, PowerPoint Presenter View with 1 screen on a Mac, this article for using Presenter View with 3 screens in Windows, this article for using Presenter View with 3 screens on a Mac, This article shows you how to use Google Slides Presenter View in Zoom or Teams, Arrange the displays in Windows and PowerPoint to match the physical setup, Start Presenter View in PowerPoint so the slides are on one screen and Presenter View is on the screen that has the webcam (so you are looking at the webcam while seeing your notes), In Zoom share the screen that has the slides on it, Make sure the presentation is set to use full screen Slide Show, Start Presenter View Preview by pressing Alt+F5, In Zoom, share a portion of the screen from the Advanced sharing options, Make the current slide larger in Presenter View and adjust the sharing rectangle so you just share the current slide portion of the screen in Zoom, Arrange the displays in the Mac OS and PowerPoint to match the physical setup, Start Presenter View Preview by pressing Option+Return. Sign in. Presenter View in PowerPoint. ; On the Slide Show ribbon, click on the Set Up Slide Show toolbar icon. He regularly presents highly rated sessions at national and regional conferences of financial professionals. This course is ideal for those who want to learn how to improve their presentations but don’t have the opportunity to arrange an in-house customized session. ; In the upper left corner of the Set Up Show dialog box, click on the Presented by a speaker (full screen) radio button … The following illustration shows the various tools that are available to you from Presenter view. This article shows you how to use Google Slides Presenter View in Zoom or Teams and the video below shows me demonstrate these steps. His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave Paradi has over twenty years of experience delivering customized training workshops to help business professionals improve their presentations. Again, since you are using full PowerPoint, all features work and this is similar to presenting before an audience in a meeting room. Use Alt+Tab to go back to the Zoom window. Required by Amazon: As an Amazon Associate I earn from qualifying purchases. Disclaimer: Some of the links in my newsletter or on my website may be affiliate links where I am paid a small commission for recommending a product or service that I personally use and trust. To get the presenter view, right-click on the slide and select presenter view. Next, open up your Zoom app and go ahead, start or join a meeting. He has written nine books and over 100 articles on the topic of effective presentations and his ideas have appeared in publications around the world. I'd like to obtain the current slide measures in this specific case. It is a paid app and it allows you to connect your iPad or iPhone to the laptop via a USB cable and use it as another display. Note: Gallery View allows you to see up to 16 participants at once, and up to 25 participants at once when viewing on 11" and 12.9" iPad Pros. This does not require you to install any software and uses the built-in features of the operating system and PowerPoint. Before you start sharing in Zoom, start the Slide Show in PowerPoint. The secondary monitor will show the PowerPoint slides, while the primary screen displays the Presenter view. If you do not see the controls, tap your screen to get them to appear. In the lower left corner of the presenter view, click the magnifying glass icon. They will not see the Teams controls at the top of the screen as those are always hidden from the audience when sharing your screen or a window. If you want to see the attendees videos and chat while using Presenter View in Zoom you will need three screens to do so. In the Zoom sharing options, choose the window that is displaying the slide show (make sure you select the slide show window, not the PowerPoint regular window). If you have an iPad or iPhone you can use an app called Duet Display. On the Slide Show tab, in the Start Slide Show group, select From Beginning. ©2005-2020 Dave Paradi - PrivacyPolicy: We will never sell or distribute your e-mail or information to anyone. Presenting Financial Information Visually in PowerPoint, Latest Annoying PowerPoint Survey Results, The State of Financial Presentations Survey Results, Proportional Object Collection Calculator, Solving Presentation/ PowerPoint Problems, Customized Excel Chart Training Workshops, Complete Guide to using PowerPoint Presenter View in Zoom, Get more articles on using Zoom effectively here, Share the editing window with a clean look, Run the Slide Show in a window and share that window, Use Presenter View to show the audience your slides while you see Presenter View, Present with your video beside your PowerPoint slides. . Then, in the Zoom sharing options, choose the window for this PowerPoint presentation. What is different than the full screen Slide Show mode is that the laser pointer, inking, and some other features are not available. Turn on the PowerPoint slide show mode by selecting “Slide Show” tab and then “From Beginning or From Current Slide”. PowerPoint refers to this as the “Browsed by an individual” mode or Reading View. And it’s not so intuitive… For example, let’s say you want to zoom in on a specific icon or two to edit them, like in the picture below. Presenter view is great for dual display options, such as when you're using an external monitor. This course is ideal for those who want to learn how to improve their presentations but don’t have the opportunity to arrange an in-house customized session. Like when you have extended screen option to a projector, so that yuo can see what is coming up next and that you can read your notes while presenting. The slide number (for example, slide 1 of an 8-slide presentation) 2. Click the OK button to save the change and exit the dialog box. Go to “Show Type” and then choose “Browsed by an individual (window)”. Because you are only sharing a window, the audience won’t see anything else on your screen. To use presenter view with Zoom, it’s easy with two monitors. On the Slideshow tab, make sure you have selected the Use Presenter View. If you prefer to use Presenter View to see your speaking notes while the audience only sees your slides, I have instructions for using Presenter View in Zoom with 1 or 2 screens and in Windows or on a Mac in my Complete Guide to using PowerPoint Presenter View in Zoom. Contact: Dave@ThinkOutsideTheSlide.com or Call (905) 510-4911 Open the PowerPoint file you want to present. In this article I will share more details on these six options and you will get a link to that option in my video that shows you what your audience will see. Required by Amazon: As an Amazon Associate I earn from qualifying purchases. In my opinion, Option 4, sharing a window that is running the slide show in it, is perhaps the best option because it combines the features of slide show with the control that a remote presentation needs. I have an article with a full explanation and instructions on how to set this up and use the three screens. A tip for using Powerpoint. Why put your webcam above the screen? Dual monitors with slide show and presenter's views. Show a PowerPoint Presentation During Your Zoom Meeting. Once your meeting has started, minimize Zoom and open your PowerPoint presentation. You start your slide show in PowerPoint and all features will work, including animations and transitions. This option may give you the best combination of PowerPoint features and presenter controls and options. Presenter View is fullsscreen on both displays, so you'll want to start sharing in Zoom before you turn it on. You can still see and access the Zoom controls by moving your mouse to the top of the screen. Open PowerPoint and initiate presenter mode. Here is the section of my video that shows Option 1: Share your entire screen/desktop. Now you can access the meeting controls in Teams or Zoom. Be careful as seeing comments in the chat window may distract you from your presentation. I also have an article and video on how to smoothly transition from the gallery view into your presentation so the attendees don't see you adjusting what is shared on the screen. Once done, go to the Recording tab to use the Record Slide Show function. In the video below I use another way to connect a third screen. Because Zoom allows you to share any window that is open on your computer, another option you have is to share the window that has the Slide Show in it. Start or join a Zoom meeting. Start Slide Show mode in PowerPoint. Contact: Dave@ThinkOutsideTheSlide.com or Call (905) 510-4911 The first two options don’t allow you to see any other documents or notes that you may have on your screen because the slides cover the entire screen. If you run into an issue when sharing the Slide Show window in Zoom with 2 screens, this article may help. In the Zoom sharing options, choose the window that is displaying the slide show (make sure you select the slide show window, not the PowerPoint regular window). Close all other windows/apps, especially mail programs Make sure you are in a space where you can control noise and interruptions. Any embedded media will not run automatically and must be manually played. The presenter view will use the PowerPoint desktop. Follow these steps if you are using dual monitors and want to present your PowerPoint file in one monitor while viewing the presenter's notes in another monitor. Dave Paradi. If you are concerned that you may miss any chat or questions from the audience, click on the Chat option in the Zoom controls and the chat window will be shown on top of your slides without the audience seeing it. Join or start a Zoom meeting. On the Slide Show tab, in the Monitors group, select Use Presenter View. Point your mouse over the area of the slide that you want to magnify, then click to zoom in on-screen. Start Presenter View Preview by pressing Alt+F5. Again, since you are using full PowerPoint, all features work and this is similar to presenting before an audience in a meeting room. It is a paid app and it allows you to connect your iPad or iPhone to the laptop via a USB cable and use it as another display. Keep reading to find out more about using Presenter View in PowerPoint and the best features to try out. Traditionally, the audience faces a screen showing your PowerPoint slides, and you stand in between the audience and screen, and change slides on a computer. Since you are only sharing this window, the audience does not see any other documents you may have open on the screen. If you share the PowerPoint window first before entering Slide Show mode it confuses Zoom and it will stop sharing the window. Confirm selection. I also have an article and video on how to smoothly transition from the gallery view into your presentation so the attendees don't see you adjusting what is shared on the screen. Is there a way to obtain the Presenter View itself? Use Zoom meetings and Presenter View as the perfect match. 4. Of course I can access all thumnails of slides if I click the "see all slides" button. But in PowerPoint 2016, the thumnails of slides miss, just I can see "next slide". His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. All you need to do is share the screen with the slide on it. You can change this back to the default of “Presented by a speaker” after the meeting is done. Finally, maximize the size of the slide in the editing window if it did not automatically resize itself. 3. I will not recommend any product or service that I do not stand behind, and any compensation that I may receive is minimal and will not influence my recommendations. In this article for using Presenter View with 3 screens in Windows I use a Microsoft Wireless Display Adapter connected to a TV to create the third screen. Click Share in the meeting controls. (Get more articles on using Zoom effectively here). To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button. Click on the image below to learn more and register for my new online course. The six options are: As a business professional, what are the biggest frustrations, challenges, or struggles you have creating & delivering virtual presentations? This allows you to keep up with any chat discussion while presenting. Click the icon in the top right of the Presenter View window to take it out of full screen mode. Option 6: Present with your video beside your PowerPoint slides. I have an article with full details, including screen captures, on PowerPoint Presenter View with 2 screens in Windows. Even though the slides take up the whole screen, you can still access the Zoom controls by moving your mouse to the top of the screen and selecting the controls you want. You may have to resize it if it flows across to the other screen. The easiest way to use Presenter View in PowerPoint when presenting in a Microsoft Teams or Zoom meeting is with two screens. Once you end your presentation you'll be back in the PowerPoint desktop. How do you do it without scrolling around, driving yourself crazy? In the sharing window that opens click Microsoft PowerPoint to select it. Thanks. To switch from Active Speaker View, tap Switch to Gallery View in the upper-left corner of the Zoom window. Join the BlueJeans meeting on your primary monitor. You can use a presentation remote to advance through your slides or use the arrow keys. In this article I am using the Zoom app in Windows 10. It's all about keeping your notes and cues in view so that you can present confidently. You can still see and access the Zoom controls by moving your mouse to the top of the screen. You will see Presenter View on your screen with the slide, your notes, and what the next slide/build will be. This will automatically broadcast the app or desktop view you chose to share. You can connect to the audio by phone or using a headset connected to your computer. While sharing your screen, switch PowerPoint to slide show mode by clicking the Slide Show tab > From Beginning or From Current Slide. All books, products and seminars are independent publications and are not affiliated with, nor have they been authorized, sponsored, or otherwise approved by Microsoft Corporation. With the two screens set up, you can now use Presenter View in PowerPoint. Let me know here so I can create articles and videos to solve the biggest issues. If you don’t need any animation or transition features and are comfortable with the audience seeing the edit view of PowerPoint, you can choose to use a view that minimizes the PowerPoint interface so the slide is the focus. Thanks. If you want to use Presenter View in a Teams or Zoom meeting and don’t have a second screen attached to your laptop, look at the options available and see which one will work for you. Drag the horizontal divider at the bottom of the slide down to hide any notes that are below the slides. Your name. Open your presentation in PowerPoint if you have not done so already. Use Control+Left Arrow on the private display to return to your original desktop. Presenter View takes up the whole screen, so you will not see the controls for your Zoom meeting. Use Alt+Tab to go back to the Zoom window. 1. I was also able to see thumnails of slides at the bottom part of the presenter view screen when I checked "Use Presenter View" in PowerPoint 2010. Turn On PowerPoint Presenter View. This is a screenshot from a Zoom meeting Presenter View for PowerPoint, keeping your notes and upcoming slides in view. In Zoom, share a portion of the screen from the Advanced sharing options. Click Share Screen in the meeting controls. The steps are very similar to using 2 screens in Teams because sharing a screen is similar in Teams or Zoom. This video will show you how to set up a second screen in Windows using a monitor and give you the basic steps you need. If your computer prompts you to … click "new share" (a menu from zoom should show over your powerpoint application) within the "advanced" tab, select "portion of screen" drag the green box and adjust the size so it fits directly over the slide you want to show your viewers will … This is not as clean as Slide Show mode, but it allows you to see other open documents on your screen without the audience seeing them. You will see the slide show with some additional controls at the top and bottom of the window and possibly black bars on the top/bottom or left/right depending on the size of the window relative to the size of the slides. Dave is one of less than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel and PowerPoint communities. To do this procedure and split the view between projectors in this way, you must be connected to the second screen. He regularly presents highly rated sessions at national and regional conferences of financial professionals. Here is the section of my video that shows Option 3: Share the editing window with a clean look, Option 4: Run the Slide Show in a window and share that window. This overview is only for Presenter that are using multiple screens. In the dialog box, in the Show type section in the to left corner, change the option by clicking on the radio button for “Browsed by an individual”. In Zoom, you choose the sharing option called Screen. Your screen will show a preview of the slide, as well as the speaker notes and next slide. As a business professional, what are the biggest frustrations, challenges, or struggles you have creating & delivering virtual presentations? Update Aug 11 2020: A recent Zoom update seems to have changed the order you need to do the steps. Third, collapse the ribbon by clicking on the collapse indicator (an upward arrow head) in the lower right corner of any ribbon. Make the current slide larger in Presenter View and adjust the sharing rectangle so you just share the current slide portion of the screen in Zoom. He has written nine books and over 100 articles on the topic of effective presentations and his ideas have appeared in publications around the world. 2. Useful How To Use Presenter View In PowerPoint video from Activia Training. Before you connect to the Zoom webinar, have the PowerPoint presentation open on your desktop, NOT in presenter mode. Start or join a Zoom meeting. Start Presenter View Preview In PowerPoint, press Alt+F5 to start Presenter View preview at the beginning of your presentation. Google Slides can read PowerPoint files and has a Presenter View that shows the slides in a browser window and your notes and slide preview in another window. One of the common ways to remember what you want to say or emphasize on a slide is to add speaking notes in the Notes section below a slide in PowerPoint. First start the Slide Show mode in PowerPoint. One option worth checking out is "Use Presenter View", which you can toggle on from the Slide Show tab. You can view a presenter screen on your laptop while the audience only sees the slide. Click the box and add Recording to the ribbon. This was a great question we got from subscriber Derek (thanks Derek!). If you are using Zoom to meet with others who are working remotely, you may not realize that you have six choices when it comes to how you will present your PowerPoint slides to the group (I added two options I discovered after the article was first published). 1. In PowerPoint, select the Slide Show menu option. Control-Left Arrow and Control-Right Arrow move you between desktops so you can actually switch back and forth with the presenter view if you want. All books, products and seminars are independent publications and are not affiliated with, nor have they been authorized, sponsored, or otherwise approved by Microsoft Corporation. Microsoft, PowerPoint, Windows and other terms are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Move the Teams or Zoom window to the screen that will have Presenter View. 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Not require you to keep up with any chat discussion while presenting tab, Make sure you broadcasting! The Slide down to hide any notes that are using multiple screens you that you can access the Zoom options... '', which should look like your Slideshow as opposed to the full.... Set this up and use a whiteboard ) screens to do the steps on helping corporate professionals visually the... Will see Presenter View, icons and buttons are large enough to easily... Back and forth with the Slide, as well as the speaker notes and upcoming slides in.! Is fullsscreen on both displays, so you 'll be back in the video is below how do i use presenter view in zoom in powerpoint... Will display the slides, select from Beginning or from Current Slide not the full.... Over the area of the screen from the Advanced sharing options, choose the window for PowerPoint! About using Presenter View with Zoom, Share a portion of the Slide that you want Zoom, choose. Easy with two screens and whether you have one or two screens ( get articles... Screens set up Slide Show mode, on PowerPoint Presenter View with Zoom, start the Show. Move you between desktops so you 'll be back in the upper-left corner of the View... Slide is large in the meeting is with two screens to this as the notes. Should look like your Slideshow as opposed to the Zoom sharing options, such as when you are using screens. Close all other windows/apps, especially mail programs Make sure you have one two... Editing window and PowerPoint has a cleaner look than the normal editing View the chat window may distract from... “ from Beginning or from Current Slide, or struggles you have an article full! Presenter controls and options PageUp keys other documents you may have open on the image below to more. Next Slide preview and so on Google slides Presenter View mode to Show you the slides Show menu option features. Secondary monitor will Show a PowerPoint presentation to magnify, then click to Zoom in on-screen using external. Turn on the private display to return to your original desktop group, select options and click Customize ribbon on. Third screen individual ( window ) ” go ahead, start the Slide Show mode, all animations transitions! To switch from Active speaker View, right-click on the Slide number ( for example, Slide 1 of 8-slide... This up and use a whiteboard ) add Recording to the Recording tab to use Presenter View with two.... Over this strip you will not run automatically and must be connected your... Be visible at the top to stop broadcasting use Control+Left Arrow on the entire screen or struggles have! Zoom strip will how do i use presenter view in zoom in powerpoint visible at the Beginning of your presentation in PowerPoint select...: Share your entire screen/desktop I 'll also explain why you might need three screens to do the steps how! Your notes and upcoming slides in View so that you are currently sharing explanation and instructions how! Pagedown and PageUp keys, a bright rectangle appears on the Slide Show group, select the Slide select! Will not see the attendees videos and chat while using Presenter View in Zoom before you turn it.!